About Us

Purpose:

The purpose of this policy is to establish clear guidelines on the prevention and management of overcleaning windows within the workplace. While regular cleaning is essential for maintaining a clean and professional environment, overcleaning can lead to unnecessary wear and tear on glass surfaces and related components. This policy aims to balance cleanliness with sustainability and material longevity.

Scope:

This policy applies to all employees, contractors, and cleaning personnel responsible for the cleaning and maintenance of windows within the office or workplace, including internal and external glass surfaces.

Policy Guidelines:

1. Definition of Overcleaning:
    
   • Overcleaning refers to cleaning windows more frequently than required, using excessive amounts of cleaning products, or applying cleaning methods that may damage the window or surrounding surfaces. This includes, but is not limited to:
      
     • Excessive scrubbing or abrasive cleaning techniques.
        
     • Cleaning windows too frequently, beyond standard schedules or after minimal dirt buildup.
        
     • Repeated use of harsh chemicals or solutions that can deteriorate window coatings or seals.
        

1. Frequency of Cleaning:
    
   • Internal Windows: These should be cleaned at least once a month or when visible dirt or smudges accumulate. Cleaning more than once a week should be avoided unless there is a specific reason (e.g., accidental spillage or environmental factors like smoke or dust).
      
   • External Windows: External windows shall be cleaned no more than four times a year, unless required by environmental conditions. This will minimize exposure to weather elements, which can cause wear on windows over time.
      
   • High-Traffic or Special Areas: In areas with heavy foot traffic, such as near entrances or kitchens, additional cleaning may be necessary, but should not exceed once every two weeks.
      

1. Cleaning Materials and Methods:
    
   • Non-Abrasive Products: Only non-abrasive, non-toxic, and environmentally friendly cleaning solutions should be used. Abrasive tools (such as steel wool or scouring pads) should be avoided, as they can scratch the glass or damage protective coatings.
      
   • Microfiber Cloths: Only microfiber cloths or soft materials should be used to clean windows to avoid leaving streaks or causing surface damage.
      
   • Water and Chemical Use: Excessive use of water or cleaning chemicals should be avoided. A light mist of cleaning solution and water should be applied in moderation to avoid residue buildup or damage to window seals.
      

1. Signs of Overcleaning:
   Employees should be aware of the following signs that may indicate overcleaning of windows:
    
   • Fading or peeling of window coatings (e.g., tinted windows or UV protection layers).
      
   • Accumulation of streaks, film, or residue on the glass surface.
      
   • Noticeable deterioration of the seals around the window frame.
      
   • Frequent need for touch-ups or cleaning in areas that remain relatively clean.
      

1. Health and Environmental Considerations:
    
   • Water and Chemical Waste: Overcleaning can result in the unnecessary use of cleaning chemicals and water, which is wasteful and environmentally harmful. A balance between cleanliness and sustainability should always be maintained.
      
   • Air Quality: Excessive use of chemical cleaners, especially when not needed, can negatively impact indoor air quality. Cleaning products should be selected with a focus on air safety, and areas should be adequately ventilated during and after cleaning.
      

1. Scheduled Cleaning vs. "Spot Cleaning":
    
   • Routine Cleaning: Routine cleaning should be done according to the schedule outlined in the frequency guidelines. This ensures that the windows remain clean without excessive intervention.
      
   • Spot Cleaning: Small spots, fingerprints, or smudges on windows should only be cleaned when necessary, rather than as part of a routine cleaning schedule. Overzealous spot cleaning may lead to unnecessary wear.
      

1. Training and Education:
    
   • All cleaning personnel and employees responsible for window cleaning should receive training on the importance of avoiding overcleaning. This includes understanding the optimal frequency for cleaning and the correct methods for maintaining windows.
      
   • Employees should be educated on recognizing signs of overcleaning and how to properly maintain windows to prolong their life and appearance.
      

1. Exceptions to the Policy:
    
   • Overcleaning may be required in the case of accidental contamination, construction-related debris, or in response to specific requests from management or clients. However, these should be exceptions rather than the norm.
      
   • Special care should be taken in cleaning windows after major environmental events (e.g., dust storms, pollution spikes), but the frequency of these cleanings should be determined on a case-by-case basis.
      

1. Monitoring and Compliance:
    
   • Regular Inspections: Facilities management will conduct quarterly inspections to ensure that windows are cleaned in accordance with this policy.
      
   • Feedback: Employees are encouraged to report any concerns regarding window cleaning practices, particularly if they notice excessive cleaning or damage to the windows.
      
   • Enforcement: Repeated overcleaning practices may lead to corrective actions, including retraining or adjustments to the cleaning schedule.
      

Responsibilities:

• Cleaning Personnel: Responsible for adhering to the cleaning schedule, using appropriate cleaning methods, and avoiding overuse of cleaning products and excessive scrubbing.
   
• Facilities Management: Responsible for ensuring compliance with this policy, scheduling window cleaning according to established guidelines, and providing training to staff.
   
• Employees: Responsible for notifying facilities management of any issues with window cleanliness that require attention but not demanding excessive or unnecessary cleaning.
   

Review and Updates:

This policy will be reviewed annually to ensure it remains effective and relevant. Any updates will be communicated to all employees and cleaning staff.